Configuring Guest Management Destinations

Before you start

The Destinations section lets your school choose the locations or visit purposes available during guest check-in.

Common destinations include:

• Main Office
• Nurse
• Counselor
• Library
• Cafeteria
• Meeting or conference location

Step 1: Open Guest Management settings

1. Log in to your district’s Circool website.
2. Click Settings.
3. Click Guest Management.

Step 2: Open Destinations

1. Select Destinations from the left panel.
2. Click + Add Destination or Add Default Destinations.

Step 3: Add a destination

1. Enter the destination Name.
2. Enter a short Description.
3. Click Save.
4. Repeat the process for any additional destinations your school needs.

Step 4: Edit an existing destination

Use this option when a destination name or description needs to be updated.

1. Click Settings.
2. Click Guest Management.
3. Select Destinations from the left panel.
4. Click the pencil icon under Actions.
5. Make your changes.
6. Click Save.

Step 5: Delete an existing destination

Use this option when your school no longer needs a destination.

1. Click Settings.
2. Click Guest Management.
3. Select Destinations from the left panel.
4. Click the trash icon under Actions.
5. Confirm or cancel the deletion.

Helpful tips

• Keep destination names short: Use names your front desk team can quickly recognize.
• Use descriptions when helpful: Descriptions can clarify when a destination should be selected.
• Review before school starts: Destinations should match your current building layout and school procedures.
• Avoid clutter: Too many options can slow down check-in during busy times.

What happens next

Once destinations are saved, they will appear as options during guest check-in.

Front desk staff can then select the appropriate destination when checking in a guest, helping your school keep a clearer record of who is visiting and where they are going.

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