Printing Guest Check-In Posters

When to use this

Use this guide when your school wants to print QR code posters for guest check-in.

These posters are helpful for:

• First-time guests who need to start check-in from their phone.
• Returning guests who can scan the QR code and connect to their Circool account.
• Parents who are not Circool-Ready and need to activate or finish their account.

Step 1: Open Guest Management

1. Log in to Circool.
2. Go to the Guest Management dashboard.

Step 2: Click Print Check-In Poster

From the Guest Management dashboard, click Print Check-In Poster.

Step 3: Choose the poster language

Choose the language you want to print.

• English
• Spanish
• 
  

Step 4: Choose the check-in method

Under Check-In Method, choose the option that matches how your school checks in guests.

• Kiosk (Self-Service): Choose this if your school has a self-service station, such as an iPad or Chromebook.
• Front Desk (Staffed): Choose this if your front desk team checks in guests using a webcam and you do not use a kiosk.

Step 5: Print and place the poster

1. Click Print Poster.
2. Print the poster.
3. Place the poster where guests can easily see and scan it.

Helpful tips

• 1 Print both languages: If your school serves English and Spanish-speaking families, print both versions.
• 2 Choose the right method: Use Kiosk for self-service devices and Front Desk for staffed webcam check-in.
• 3 Place posters clearly: Put posters near the entrance, front desk, or check-in line so guests know what to do.
• 4 Test the QR code: After printing, scan the poster with a phone to make sure it opens the correct school check-in page.

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