How to Check Out a Student

Modified on Tue, 21 Jul at 9:22 AM

How to Check Out a Student

Circool helps front desk staff check out students quickly and accurately.

This guide walks through student check-out, selecting the authorized pickup contact, choosing a reason code, and recording the check-out to your Student Information System.

Before you start

Front desk staff have two easy ways to check out a student:

Search by student name
Scan the parent or guardian’s Circool Pass

Once the student is checked out, Circool records the dismissal and sends the check-out to your Student Information System, also called your SIS.

Tip: Scanning a parent’s Circool Pass is especially helpful when a parent or guardian is checking out more than one child.

Step 1: Open Attendance

Click Attendance from the top menu.
Use the Check Out button on the left side of the screen. This guide focuses on student check-out.

Attendance menu in Circool showing student Check In and Check Out buttons

Step 2: Choose how to find the student

You can find the student in one of two ways:

Search by Name: Search for the student directly.
Scan Parent’s Circool Pass: Scan the parent or guardian’s Circool Pass to show only students connected to that person.

Good to know: The Circool Pass option can make check-out faster when a parent or guardian is checking out multiple children at the same time.

Student check-out options in Circool

Step 3: Search by student name

Search for the student by name. You can enter a full name or a partial name.

Search for a student by name for check-out

Step 4: Select the student or students

If you are checking out one student, click Check Out on that student’s tile.
If you are checking out multiple students, select the students and click Check Out at the bottom of the list.

Student tile with Check Out button

Multiple student check-out selection in Circool

Step 5: Review check-out details

Circool checks the Student Information System in real time and returns the contacts connected to the student.

Contacts with the Pick Up flag checked in the SIS will appear as Authorized.

Confirm the authorized pickup contact.
Add comments if needed. Comments are written to the SIS if added.
Select the appropriate Reason Code.
Click Confirm Check-Out.

Student check-out details and authorized pickup contacts

Important: Student check-outs are sent directly to your SIS. You do not need to return to the Attendance Dashboard to send them.

Step 6: Check out another student or finish

Click Another Student if you need to check out another student.
Click Done to return to the Attendance Dashboard.

Another Student and Done buttons after student check-out

Step 7: View student check-in and check-out history

Click Student History to review student check-in and check-out records.

Student History button in Circool

Step 8: Search student history

Use the search filters to find the student check-in and check-out records you need.

To view records for one student: Search for the student by name and select a date range. Circool will display that student’s check-in and check-out records for the selected dates.
To view records for all students: Leave the student field blank and select only a date range. Circool will display every student check-in and check-out record for those dates.

Student history search filters

Student check-in and check-out history results

What happens next

After the check-out is confirmed, Circool records the dismissal and sends the check-out to your SIS.

Your team can use Student History to review check-in and check-out records later if needed.

That’s it. Circool helps your front desk confirm authorized pickup contacts and keep student check-out records organized.

Need help?

Circool support is here to help.

If you need help with student check-out, authorized pickup contacts, or SIS updates, contact Circool support by phone at 205.202.1124 or email support@circool.com.